Target Search privacy Policy

This general Privacy Policy regulates the processing of your data by Target Search Ltd. (hereinafter referred to as Target Search) in the context of your visit to our website, at the office, or in your communications with us via our website, email, telephone, social media and data provided to us for carrying out tasks as described on our website. When you accept this Privacy Policy, you give us your consent to process your personal data in accordance with the provisions in this policy as stated below.

1. General

1.1
Your personal data is processed by Target Search Ltd., Voetweg 9, 9830 Sint-Martens-Latem, Belgium, with company number BE0824746755.

1.2
Within our organisation, the data is only accessible to employees who, depending on their jobs, must have access to this data.
If you have additional questions and/or would like more information, please don’t hesitate to contact our Data Protection Officer (DPO):
Surname: Goeminne
First name: Ben
Contact address: ben.goeminne@targetsearch.be

1.3 The General Data Protection Regulation defines personal data as the following: 
any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. When this Privacy Policy refers to personal data, it is referring to it in the sense of this definition from the Regulation.

2. The types of personal data we process

2.1
When you use our website, we collect the following:

• technical information relating to the device you are using, such as your IP address, browser type, geographic location, and operating system; and
• information relating to your browsing behaviour, such as the amount of time you spend on a page, what links you clicked, which pages you visited, and how often you visited a specific page.

2.2
When you fill in a contact form on our website, subscribe to our newsletter, participate in a survey, or contact us by email, telephone, or social media, we collect the following:

• the identification data that you provide to us, such as your name, email address, telephone number, employer, position and domain of interest;
• the contents of the message and the technical details thereof (which one of our employees you are communicating with, the date, the time, etc.); and
• any other personal data that you provide to us.

2.3
When your company requests to work together with us, we store data on you. This data includes, but is not limited to:

• the contact data that you provide to us, such as a name, email address, postal address, and telephone number;
• your job title;
• your company;
• the contents of the message and the technical details thereof (which one of our employees you are communicating with, the date, the time, etc.); and
• any other personal data that you provide to us.

2.4
If you have given us a business card in any way whatsoever, then we will input your data into our database of general contact data. We assume that by giving us your business card, you have also given us your express consent to be included in our database. Moreover, we will also save certain publicly available information that we find about you in our database to complete your contact data. This concerns the following sources: public databases on the internet, such as LinkedIn, databases with company data, and company websites.

2.5
When you entrust us with a task, the data you provide to us will be treated in accordance with the General Data Protection Regulation (GDPR).

Any data provided for geomarketing or ethnomarketing analysis will be processed solely for statistical analysis purposes, with a focus on aggregating groups of individuals. This analysis aims to enhance our understanding of broader demographic trends and preferences.

The data used for geomarketing or ethnomarketing analysis will be sourced exclusively from legal public sources external to the individuals. These sources adhere to legal standards and regulations, ensuring compliance with GDPR requirements.

Individual data will be treated with the utmost respect for privacy. It will only be processed in an aggregated and anonymized form to prevent the identification of individual persons. This ensures that the results of our analysis are based on collective trends rather than individual behaviours.

We employ robust security measures to protect the confidentiality and integrity of the data throughout the entire process of analysis. Access to the data is restricted to authorized personnel who are bound by confidentiality obligations.

By providing data for geomarketing or ethnomarketing analysis, you explicitly consent to the processing of your information as outlined in this privacy notice.

3. The purposes for which we use your personal data

3.1
We process your personal data to provide you with the requested information, products, and services (management of contacts and public relations) in a personal, efficient manner. The legal grounds for this are consent and legitimate interests (specifically, freedom of enterprise).

3.2
We process your personal data to carry out statistical analyses for the purposes of improving our website, products, and services or of developing new products and services. The legal ground for this is legitimate interests (specifically, freedom of enterprise).

3.3
We save your personal data (albeit anonymously) for scientific research. The legal ground for this is legitimate interests (specifically, freedom of enterprise).

3.4
We process your personal data to safeguard our legal interests and the legal interests of our partners or third parties if and when your registration via our website or other communication channels can be considered to be (a) a violation of any of the applicable terms and conditions for use, intellectual property rights, or any rights held by third parties; (b) a danger to the safety or integrity of our website or other communication channels; (c) a danger to the website, other communication channels, or underlying systems of our subcontractors as a result of viruses, Trojan horses, spyware, malware, or any other form of malicious code; or (d) hateful, obscene, discriminatory, racist, defamatory, vindictive, abusive, or inappropriate or illegal in any other way whatsoever.
The legal grounds for this is legitimate interests (specifically, the right to fraud protection).

3.5
We process your personal data to send you newsletters. The legal ground for this processing is your consent or, if you are a customer, legitimate interests, specifically freedom of enterprise.

4. Recipients:

• technical processors upon whom we rely for support (e.g. an ICT service provider or hosting partner);
• principal, in the context of our activities. All data provided by Target Search to the principal are exclusively intended for the principal and the limited group of people who are also involved in the decision-making process. The further communication of this confidential information or the careless storage thereof is the principal’s responsibility. The principal also undertakes to do everything possible to safeguard the confidentiality of the data.;
• Police and other law enforcement agencies, if we are required to share your personal data with them.

5. Location

We process your personal data within Belgium.

6. Storage period

Your personal data are stored for the following periods:

• general contact data: five years after the last meaningful contact
• direct marketing: five years after the last meaningful contact
• Preventing and combating fraud: one month, unless these data are used in legal proceedings.

Naturally, we will store your personal data in compliance with all possible legally obligatory periods and any prescriptive periods that may apply. For example, this is seven years for invoices.

7. Security

We will take the necessary technical and organisational measures to safeguard your personal data from illegal access, inappropriate use, illegal release, unauthorised changes, and theft, as well as from unintentional loss, manipulation, or destruction. Only employees or third-party processors who must have access to your personal data may consult these. Moreover, they are bound by strict confidentiality rules.

8. Your rights

8.1 Right of access
If you want to review any of the personal data we have about you, then you may do so by exercising your right of access.

The right of access can take place in the office of Target Search or online.

8.2 Right to rectification
If changes must be made to your personal data (such as name, address, email address, etc.), then you can always have this corrected or completed.

8.3 Right to erasure
If you are of the opinion that we have processed certain personal data illegally, i.e. without having a proper purpose for this, then you may request to have your personal data erased.

8.4 Right to restriction of processing
If your personal data are incorrect, and you have requested that these be corrected, or you are of the opinion that we have processed your personal data illegally, then you can request to restrict the processing thereof.

8.5 Right to data portability
If you wish, you have the right to request that we transfer to you directly or to a third party all the data that you have personally provided to us. The GDPR stipulates several restrictions regarding this right, so that it may not be applicable in all cases. Naturally, this will be studied on a case-by-case basis.

8.6 Retraction of consent
When your data are processed on the basis of consent, you are entitled to retract this consent at any time. We will then be required to erase your data.
If you would like to exercise one or more of these rights, then please do not hesitate to contact info@targetsearch.be, clearly specifying which right you would like to exercise.
Please note that you are also entitled to submit a complaint to the supervisory authority at any time (Commission for the Protection of Privacy, Drukpersstraat 35, 1000 Brussels. tel. +3222744800, fax +32022744835)  Naturally, we request that you discuss your complaint with us first in order to find a quick solution.

9. Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org.

9.1 How do we use cookies?

We use cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in
• Understanding how you use our website

9.2 What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

• Functionality – Our Company uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
• Advertising – Our Company uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our Company sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

9.3 How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

10. Privacy policies of other websites

Our Company website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

11. Changes

When we make changes to our Privacy Policy, we will specify the date on which the changes were implemented at the bottom of this page.  This Privacy Policy was last updated on February 15, 2024